Craft Shows for Beginners

         By GrapeVine Ceramics & Gifts

So you want to participate in your first craft show? But, where do you start?

First let me tell you, crafters on the whole are a great group of people to get to know. They are as passionate about their art/craft as you are about your own. They can also be the most helpful group of people you will ever meet. I can remember an outdoor craft show that Mother Nature thought it would be fun to throw some good old Kansas wind at. I remember trying to pull as many items off of my shelves as possible while my husband held on to the canopy and was lifted off the ground a couple of times. An older gentleman from the booth across the way saw what was happening and helped my husband stake down the canopy on two more points, with his own stakes. We had prepared for the possibilty, we had sand bags and some smaller stakes but we weren’t ready for wind gusting 30-40 mph down the aisle. This gentleman didn’t have to help us and he wouldn’t take anything in exchange, therefore, we’ve paid it forward many times over.
I’d also like you to keep in mind that each and every show is a gamble. There are no guarantees that you are going to make money at any show. Many times you have to be in the right place at the right time. You can have the best looking booth at an event, but if you don’t have the products that people in that area want they aren’t going to buy. Everything from the weather, economic conditions (did a major employer just announce layoffs) and what other events are happening at the same time can affect your bottom line. That’s not to say you can’t succeed at every show, if sales are slow make sure you network, give out business cards, generate interest in your business. Remember those friendly crafters I mentioned above… they may be your best advocates, telling promoters and other vendors about you, which leads to more show opportunities and great connections.
My suggestions to get you started are:
  1. Do your homework. Find shows you want to attend and take the time to go see how they are run. Are the aisles kept clean, does it look professional, can you see your booth next to the majority of the vendors there? Are there a lot of booths with “buy/sell items?” Speak with the vendors and ask them how they like the show and if you’re interested, how to find the show’s organizer. 
  2.  If you can, start small. Get your feet wet in small shows. This
    will give you the chance to work through what works and what needs improvement. It also gives you a starting point to get those pictures of your booth setup that the larger show promoters want. My first show was run by the VFW Auxilliary in Victoria, KS. The booth rent was $40 for two spaces and we walked away with over $600 profit (needless to say I was hooked). I did that show every year until they could no longer find the volunteers to run it. If it were started up again, I’d be one of the first to sign up.
  3. Make lists. What do you need to take with you? I have a basic list that I update for each show.
  4. Make any necessary travel arrangements. If you are going to a show that is going to require a stay overnight book your hotel early, that way you can choose the rate and location of your lodging.
  5. Build up your inventory. Build your inventory to the point that you are comfortable. I have found that many times we take more than we will ever sell, but it is nice to have something to replace an item that has sold.
  6. Have promotional materials. Make sure you have lots of business cards (include your Etsy shop and any other website you have a selling presence on) and give them out – to potential customers, vendors, etc. Get your name out there. Even if you don’t sell a dime a professional business card and smile can bring you contacts later down the road.
  7. Think booth space. I preset my booth and take pictures before every show. Keep in mind that the pictures are to be used as a map – and are never set in stone. Everything from the weather to how your neighboring vendors set up will affect your booth space. Be flexible and roll with the punches. Find table drapes that compliment your products and make them stand out. Think multi-dimensional, use risers and props to give your space some interest and feature specific items. 
    Preset of booth. We then pack down into boxes labeled by shelf
    That way we don’t have to go searching through our inventory to put it out.

But the most important things I can tell you is attitude is everything!

SMILE AND DON’T CROSS YOUR ARMS – I don’t care if you are having a bad show, there are customers/vendors who travel from show to show and if you are grumpy at one they will avoid you down the road.

ACKNOWLEDGE everyone you can who stops just outside your booth with a hello. You don’t have to push them in just let them know you realize they are there.

RELAX AND HAVE FUN – The more relaxed you are, the more you can visit about your products. The more you talk about your products to your potential customers and show how original or special they are, the better your sales.

TAKE SOMETHING AWAY FROM EVERY SHOW – What went well, what do you not want to repeat. Perfect your setup just like you strive to perfect your craft.


                                        Ready to show – Liberal Kansas                                                    Other half of booth Liberal, KS
                                                    December 2010                                                                             December 2010
                                        See the light, my husband made

                                        that because we had shows with
                                        poor lighting.


                              Close up of shelves Liberal, KS                                              Close up of back of booth – Liberal, KS 
                                        December 2010                                                                             December 2010

 Thank you GrapeVine Ceramics & Gifts for sharing with us.

You can find GrapeVine Ceramics & Gifts on Etsy. She can be found on her Blog, on Facebook and Twitter. To find more quality items, please visit our Shops and Stores tab.

Leave a comment


  1. I would also suggest, that if you aren't a chatty person, bringing someone that likes to talk. Having someone that likes to small talk helps getting people to stay and look at your booth. I respond in grunts and one word answers, not very helpful to getting people to stay. I brought my Grandmother along on my last show. She talked people's ears off and they bought items just so they could get away! ;o)


  2. This is really helpful info – thanks GrapeVine!



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